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The KSA e-Invoicing system may not be easy to maneuver especially when it comes to the renewal of an existing CSID. But don’t worry! To help ensure you through the process of renewing your existing CSID in e-Invoicing system in Saudi Arabia, we have simplified these steps. Whether based in Riyadh or any other city in the Kingdom, it is crucial to comprehend how to retain and transform CSID as this determines compliance and successful invoicing processes. In this blog, we will guide you through the whole process of CSID renewal in KSA’s e-Invoicing system
The Zakat, Tax and Customs Authority (ZATCA) has provided extensive guidance on e- Invoice in KSA, and the use of a cryptographic seal. This stamp guarantees the genuineness and confidentiality of your electronic invoices together with any associated Credit and Debit Notes (CDNs). This means that every five years, it is necessary to update your existing CSID to enable your business conform to the changing tax laws and technologies within KSA. This article describes how you can update your current CSID and the best way to be in the right side of the e-invoicing in Saudi Arabia system.
CSID or Customer Specific Identification is a number that is given to every taxpayer in Saudi Arabia’s e-Invoicing system and is very important in the right handling of Invoices. It assists firms in meeting the provisions of the ZATCA on issuing, processing, and maintaining invoices. If your business has been using the e-Invoicing system for a while, you most probably have an existing CSID already. It is necessary to keep this identifier operational and relevant to the corresponding changes in the KSA e-Invoicing system, which affects its efficiency and performance.
Step 1: Access the Fatoora Portal
To start with it, you need to go to the Fatoora site where the portal is located. This is where you can control all your e-Invoicing processes as well as renewing your CSID IDs for EGS units. Make sure you are using the right URL for security compliance reasons.
Step 2: Log in to ERAD
Second, to proceed, enter the ERAD system using your identification number and password. ERAD stands for electronic system for the management of tax related activities in Saudi Arabia. Secure login means that only individuals who have permission to apply for renewal of their CSID will be able to do so.
Step 3: As redirected to the Fatoora Portal
When you log into ERAD it automatically leads you to the Fatoora portal. This is the one-stop-shop for all e-Invoicing activities including CSID renewal so as to be in line with the ZATCA systems.
Step 4: Enter the OTP Code Quantity
When on the Fatoora portal you will have to decide on the number of OTP (One-Time Password) codes you want to be generated. The number depends on the number of devices that you would wish to enroll because each device will need its OTP for the renewal process.
Step 5: Display OTP Codes
When you input the number of OTPs you want the Fatoora portal will display the generated codes. These OTPs are important for renewal process and they must be used before the time limit provided to make your devices to be updated successfully.
Step 6: Key OTP Codes into EGS Units/Devices
Once the OTP codes have been produced you then need to input them into your EGS units or devices. This step has to be completed within an hour of creating the OTPs. Early entry makes it possible to renew the process without any hitches or challenges.
Step 7: Cryptographic Stamp Identifiers
When the OTPs are entered, your EGS units/devices will make a request to the e-Invoice platform for new cryptographic stamp identifiers. This request is necessary to produce new digital signatures that are necessary for compliance with the regulations of the ZATCA.
Step 8: Checks in Relation to Compliance of EGS Units/Devices
Your EGS units/devices will then be subjected to other essential compliance tests in order to meet the necessary compliance. This step ensures that the information submitted is indeed correct and the devices you are using are not in violation with the existing e-Invoicing laws before moving to next process.
Step 9: New Identifiers: Request to ZATCA CA
After the compliance checks, the e-Invoicing platform shall request the ZATCA CA to provide new Cryptographic Stamp Identifiers. The request also involves the cancellation of the currently used identifiers to ensure security and to prevent any confusion in the billing process.
Step 10: ZATCA CA cancels and issues new Identifiers
To achieve this, ZATCA’s CA will nullify the presently issued cryptographic stamp identifiers to make them invalid. The CA will then create new ID for each of the EGS units or devices, which will be used to sign the electronic invoices in the future.
Step 11: New Cryptographic Stamp Identifiers Receipt
Last but not least, the EGS units or devices will be assigned new generated cryptographic stamp identifiers. These identifiers are now live and can be used for sending compliant e-invoices, so that your business remains compliant with ZATCA’s e-Invoicing rules.
Step 1: Access the Fatoora Portal
First of all, one has to go to the Fatoora website which is provided through some website link. This portal is used for handling your e-Invoicing operations and starting the process of the CSID renewal for your equipment.
Step 2: Log in to ERAD
Once you have accessed the portal you will be logged into the ERAD system immediately. ERAD is employed for the handling of the tax activities, and all the CSID renewal actions can only be carried out by authorized personnel.
Step 3: The students were redirected to the Fatoora Portal
After logging in to the ERAD, you will be automatically taken to the Fatoora portal. This portal will afford the interface required in creating and handling the OTP for CSID renewal besides other e-Invoicing functions.
Step 4: OTP Code Generation
To renew the CSID, the Fatoora portal will provide the OTP code required for the renewal of the CSID automatically. This OTP is essential to validate and also to activate the renewal request on your EGS units.
Step 5: Automatic OTP Entry into EGS Units/Devices
In this method, the OTP code will be inserted to your EGS unit or device automatically. This helps to reduce the chances of having to type the OTP and also makes the renewal process easier and efficient as well as guarantee submission of the OTP.
Step 6: Application for Cryptographic Stamp Identifiers
After the OTP is automatically inserted, your devices will make a request to the e-Invoicing platform for new cryptographic stamp identifiers. This step helps to check that your devices are configured to meet the new set system requirements.
Step 7: Compliance Checks for Devices
Your solution units or devices will be subjected to compliance tests to check on their level of compliance with the required regulatory compliance. This step has to be performed to ensure that all devices meet the requirements of e-Invoicing system.
Step 8: Application to ZATCA CA for New Identifiers
The e-Invoicing platform will then raise a request with the ZATCA CA to obtain new cryptographic stamp identifiers. The request also includes the cancellation of existing stamps for security reasons.
Step 9: ZATCA CA Revokes Current Cryptographic Stamps
The current cryptographic stamp identifiers will be withdrawn by ZATCA CA to avoid the use of stamps that are no longer valid or have expired for e-Invoicing. This is an important security feature in the system.
Step 10: Creation of New Cryptographic Stamps
After the revocation, the ZATCA CA will create new cryptographic stamp identifiers for every of the EGS units/devices. These new identifiers will be used for signing electronic invoices in the future as the case is now.
Step 11: Acceptance of New Cryptographic Stamp Identifiers
Last but not the least, your EGS units/devices will be assigned the newly created cryptographic stamp identifiers. With these identifiers, your devices can go on generating conforming e-invoices to keep your business in line with the e-Invoicing system requirements.
In conclusion, it is quite easy to renew an existing CSID in the KSA e-Invoicing system whether you have to enter OTPs manually or use the automated OTP entry method. Each step from accessing the Fatoora portal to receiving the new cryptographic stamp identifiers will help your business maintain compliance with the Zakat, Tax, and Customs Authority (ZATCA). It is imperative to keep abreast with these updates no matter the region within KSA whether e-invoicing in Riyadh or the kingdom at large for effective and efficient invoicing and compliance with the law.
The e-Invoicing system in Saudi Arabia is very important in enhancing business activities, and such activities as CSID renewals keep your business running without any interruption. So, by reading the steps for renewal of existing CSIDs, your business will be fully prepared for future invoicing work. It is important to stick to these process as the easiest means of achieving e-invoicing in Saudi Arabia whilst protecting your information and ensuring compliance to the KSA e-Invoicing regulations.
